Delegations    Item #   6. a.            
Regular Council Meeting Agenda
Meeting Date: 09/14/2020  
Title: Spruce Grove Public Library Board - 2021 Budget Presentation - Wolanski
Department: Community & Protective Services
Where People Choose to Live - A dynamic city with an exceptional quality of life
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Request for Decision Summary
Members of the Spruce Grove Public Library Board come before Council annually to provide an update of their activities and discuss their budget request. 

Proposed Motion
That the Spruce Grove Public Library 2021 budget presentation be received as information.

Representatives from the Spruce Grove Public Library Board will be in attendance to keep Council informed of the activities of library services within the City of Spruce Grove, and to present the Library's 2021 Budget request from Council. The purpose of the presentation is to ensure the sustainability and sufficiency of the library service in Spruce Grove as directed by the community in the Board's strategic planning process.

The City of Spruce Grove Library Board is recognized as a Management Board under Bylaw No. 327 of the City of Spruce Grove, and is governed by the Alberta Libraries Act.  The City of Spruce Grove Library Board consists of no more than 10 members, two of which are members of Council.  The Board currently operates with eight members of the public and two City Councillors.

Library Budget Process
The following is the Library Board's current budget process as outlined in the Memorandum of Understanding between the City of Spruce Grove and the Spruce Grove Public Library Board, dated September 27, 2018.

6.1 Budget Process

The Board and administration of the Library prepare the library's annual budget in accordance with the Libraries Act and in accordance with dates established by Council in order to facilitate Council's budget deliberations.

As per the Libraries Act, the Board annually requests from Council a grant for the purpose of supplying library services and programs to the community. Direct payments are generally excluded from those which the annual municipal operating grant is intended to cover.

The Board determines the amount of municipal operating grant request according to the Library's strategic planning process.

The Board meets with Council to present the Library's operating and capital budget requests as well as updates to its Plan of Service, at a time agreed upon by the Board and Council, with the format of presentation determined by the Board.

Fiscal Impact
Financial Implications:
For ease of reference for Council, the Library's proposed request from the City equates to the following:

12% increase for 2021 over current funding level (2019 level and 0% increase in 2020)

8% increase for 2022 over 2021

6% increase for 2023 over 2022

2021 - 2023 SGPL Budget Presentation
2021 - 2023 SGPL Plan of Service