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RFD- 4031 Bylaws   Item #   10. g.    
Regular Council Meeting Agenda
Meeting Date: 08/17/2020  
Title:    C-1127-20 - Virtual Procedures (COVID-19 Suppression) Bylaw Amendment - All Three Readings - Grey
Department: Corporate Services  
Strategic Vision Element: n/a Related Goal: n/a

Information
Request for Decision Summary
Administration is proposing an amendment to Bylaw C-1120-20 - Virtual Procedures (COVID-19 Suppression) Bylaw. This amendment will remove the connection to the provincial Meeting Procedures (COVID-19 Suppression) Regulation, allowing for a more transitional approach to in-person public meetings.   

Proposed Motion
First reading is recommended for approval on the consent agenda:
That first reading be given to C-1127-20 - Virtual Procedures (COVID-19 Suppression) Bylaw Amendment.


The following motions are also recommended:
That second reading be given to Bylaw C-1127-20 - Virtual Procedures (COVID-19 Suppression) Bylaw Amendment.
 
That unanimous consent be given for consideration of third reading of Bylaw C-1127-20 - Virtual Procedures (COVID-19 Suppression) Bylaw Amendment.
 
That third reading be given to Bylaw C-1127-20 - Virtual Procedures (COVID-19 Suppression) Bylaw Amendment.
Background/Analysis
Council approved Bylaw C-1120-20 - Virtual Procedures (COVID-19 (Suppression) Bylaw on May 11, 2020 following the enactment of the Government of Alberta Meeting Procedures (COVID-19 Suppression) Regulation, which enables a municipality to conduct its public meetings virtually.  As it is currently written, the bylaw will be repealed once the provincial Regulation is repealed. Should this occur, meeting procedures for public hearings will default to those set out in our Council Procedure Bylaw, which are written for in-person participation and do not contemplate participation by virtual means.

The proposed amendment will remove the link to the Meeting Procedures (COVID-19 Suppression) Regulation. The benefit of this amendment is two-fold; first, it ensures there is no gap in process should the province repeal their regulation, and second, it will allow the City to better implement a transitional approach to in-person council and committee of the whole meetings.  

Administration plans to conduct a review of the Council Procedure Bylaw in the near future. This comprehensive review will modernize the Council procedures, set out procedures specific to a virtual context, and consolidate previous amendments that have been made in recent years. 
 
Options/Alternatives
Council may choose to defeat this bylaw amendment. This would mean that the Virtual Procedures Bylaw will repeal when Alberta's Meeting Procedures (COVID-19 Suppression) Regulation is no longer in force, and public hearings will need to be conducted as per the procedures set out in Bylaw C-724-09, Council Procedure Bylaw, as amended. Depending on the timing of this event, public hearings that are advertised under the Virtual Procedures (COVID-19 Suppression) Bylaw may need to be postponed and re-advertised to account for the change in processes.  
Consultation/Engagement
n/a
Implementation/Communication
Administration will continue to communicate the revised procedures on its website and through public hearing advertisements, as required. 
Impacts
Approval of this bylaw amendment will allow for the current virtual procedures for public hearings, SDAB, and electronic signatures to remain should there be changes to the provincial legislation. 
Attachments
C-1127-20 Virtual Procedures (COVID-19 Suppression) Bylaw Amendment

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