Business Items    Item #   11. c.            
Regular Council Meeting Agenda
Meeting Date: 03/13/2017  
Title: Fuhr Sports Park - Wind Mitigation - Wolanski
Department: Community & Protective Services
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Request for Decision Summary
The estimated costs and scope for the Wind Mitigation project at Fuhr Sports Park has changed quite substantially.  Administration is recommending Council revisit this item  and provide direction on how best to proceed.

Proposed Motion
That motion number 07-17, that read: "That the 2017-2019 corporate plan be amended to include in 2017 a wind mitigation initiative at Fuhr Sports Park and that the funds be allocated out of municipal surplus", be reconsidered.
On January 9th, 2017, administration brought forward a Request for Decision related to wind mitigation at Fuhr Sports Park for the mezzanine level.  The request for decision included a recommendation to put forward the initiative as part of the 2018-2020 Corporate Plan.  Council passed a motion at the meeting to amend the 2017 Corporate Plan to proceed this year with funding to come from surplus.

The original estimate included as part of the RFD called for a budget that still needed to be finalized but that "initial verbal estimates are in the $60,000-$80,000 range".  This was based on quotes for the product itself that ranged from $40,000-$55,000 with the additional money for design, engineering, and anchoring.  Following the approved motion Recreation Services worked with our Facilities and Fleet Management and Safety Codes representatives to finalize planning.  It was determined that anchoring would need to be a key component to meet safety code requirements.  As such, administration engaged the services of BPTEC Engineering to perform preliminary scoping and design for a wind mitigation system for the mezzanine deck on the Field House at the Fuhr Sports Park. BPTEC served as the structural Engineers for the original project so they are very familiar with the building.

Their analysis and knowledge of the building indicated that the level of technical sophistication required for such a system was beyond the two wind mitigation systems initially proposed by Suncoast Enclosures and Deckview Glass & Railing. The driver behind the advanced level of design is unquestionably the need to obtain adequate anchorage.  Due to the structural elements of the building and existing railing, the wind screens would need to be anchored directly at grade beam and second floor elevations resulting in an estimated 42 galvanized metal poles, approximately 25ft. in height and 4 inches in diameter.

The nature of the work which now includes crane rental for installation, steel costs, notching, anchoring, and finishing work to the second floor has increased the costs significantly.  Additionally, while the windscreens on the mezzanine level will be aesthetically pleasing, the same cannot be said for the anchoring and posts on the outside of the building.  As such, administration believes that due to the changes in the costs and scope it was necessary to come back to Council for discussion on potential options.  

The original analysis report did contemplate a secondary option of windscreens and planters located strategically on the mezzanine; however, administration does not believe this to be a viable option when considering operational matters and similar anchoring and safety code concerns.  This was not pursued in greater detail.

The motion that was passed in January is back in front of Council to be discussed again, once the motion to reconsider has passed with a 2/3 majority.

Council then has the option to:
1.     defeat the motion or
2.    set a different direction. 

Should Council wish to provide direction that the initiative be considered as part of the 2018-2020 corporate planning process, amending the motion would be in order.

A motion to amend could read:

That the motion be amended by replacing "the 2017-2019 corporate plan be amended to include in 2017" with "administration be directed to include for ranking, as part of the 2018-2020 Corporate Planning process"  and deleting "and that the funds be allocated out of municipal surplus".

Should the amending motion pass with simple majority, the revised motion would then read: "That administration be directed to include for ranking, as part of the 2018-2020 Corporate Planning process, a wind mitigation initiative for the Fuhr Sports Park" and Council would then vote on that motion.

There would be a subjective aesthetic impact if we were to proceed; however, it is still estimated that there would be a reduction in wind by up to 80%.