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RFD- 3094 Business Items   Item #   10. c.    
Regular Council Meeting Agenda
Meeting Date: 09/11/2017  
Title:    Policy CP-1002-17 - Snow and Ice Control Policy - Levasseur
Department: Planning & Infrastructure  
Strategic Vision Element: Where People Choose to Live - A dynamic city with an exceptional quality of life Related Goal: Citizens consistently express high levels of satisfaction with municipal services.

Information
Request for Decision Summary
The Snow and Ice Control Policy is reviewed annually to confirm its ongoing effectiveness and amendments to the policy are sought from time to time to ensure that it continues to meet the needs of the community.  The policy was last updated in 2013 and Administration believes changes are now warranted to improve operations and ensure the ongoing effectiveness of this important service.
 

Proposed Motion
 That Policy CP-1002-17, Snow and Ice Control Policy, be approved as presented.
Background/Analysis
Changes being brought forward for consideration include the establishment of a new service area called the"City Centre Area". This newly defined area will include all the local roads between Highway 16A and Mohr Avenue, and between Calahoo Road and King Street; thereby reducing the number of priority areas (service levels) from three to two. Given the mix of property uses in the area it was deemed inefficient to continue to mobilize clearing efforts twice for a relatively small area when the few residential streets could be serviced at the same time as adjacent commercially designated roadways.

Other changes to the policy include an updated definition of snow accumulation with the determination of snow accumulations specifically assigned to the Director of Public Works. To address slip and fall hazards a new timed standard is proposed for parking lots at regularly staffed facilities including City Hall, the Fire Hall, and Public Works. And, finally, local industrial and commercial roads, and local roads in the City Centre area will now be serviced "as required upon a 5 cm snow accumulation" rather than the current "as required upon a 10 cm snow accumulation". This new standard more closely resembles current operational practices.
Options/Alternatives
 Not applicable.
Consultation/Engagement
The proposed changes included in the revised policy are the result of the ongoing evaluation of the Snow and Ice Control program since the last policy revision and include the input from Public Works staff and feedback from the community as recorded within our Service Manager software.
Implementation/Communication
If approved the revised policy will be made available on the City's web page and all operational maps will be updated accordingly.  City staff will be informed regarding changes to the policy and these changes will be in effect for the upcoming 2017-2018 winter operations.  Property owners or residents in the City Centre area will be provided with written information about the service level change in their area and what they should expect to see operationally during the winter season.
Impacts
Those residential properties included within the City Centre area will see an increased service level as they will move from priority 7 in the clearing sequence to priority 5. Public Works should receive fewer inquiries regarding the service differences observed for adjacent streets in the downtown area following an accumulation of snow.  Staff at City Hall, the Firehall, the RCMP station, and Public Works will notice more frequent and more timely snow removal and ice control within parking lots at these facilities.


Fiscal Impact
Financial Implications:
 There will be no significant additional costs for the Snow and Ice Control service associated with the approval of this revised policy.
Attachments
Snow and Ice Control Policy - Red Line Copy
SNIC Policy - Clean Copy

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