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RFD- 3018 Business Items   Item #   11. b.    
Regular Council Meeting Agenda
Meeting Date: 06/12/2017  
Title:    Spruce Grove Library Board - Auditor Approval - Wolanski
Department: Community & Protective Services  
Strategic Vision Element: Where People Choose to Live - A dynamic city with an exceptional quality of life Related Goal: Citizens consistently express high levels of satisfaction with municipal services.

Information
Request for Decision Summary
To secure City Council approval for the City of Spruce Grove Library Board to engage the services of Hawkings Epp Dumont LLP for the purposes of performing the financial audit of the library's operations.

Proposed Motion
That the appointment of the  firm Hawkings Epp Dumont LLP as the auditor for the Spruce Grove Public Library be approved for the 2017, 2018 and 2019 fiscal years.

Background/Analysis
The City of Spruce Grove Library Board is recognized as a Management Board under Bylaw No. 327 of the City of Spruce Grove and is governed by the Alberta Libraries Act.

In accordance with the Alberta Libraries Act, (Part 1 - Municipal Libraries) 9. Accounts.  The municipal board shall:

a) keep accounts of its receipts, payments, credits and liabilities,
b) have a person who is not a member of the municipal board and whose qualifications are satisfactory to Council review the accounts each calendar year and prepare a financial report in a form satisfactory to Council, and
c) submit the financial report to Council immediately after its completion.

The Board has been exceedingly pleased with the services provided by Hawkings Epp Dumont and wishes to retain them as the auditor for the City of Spruce Grove Library Board.

Options/Alternatives
N/A
Consultation/Engagement
Spruce Grove Public Library Board meeting minutes April 18, 2017:

036L-17 B. Mastaler MOVED that the Library Director negotiate a satisfactory agreement for Hawkings Epp Dumont to provide audit services to SPGL for the fiscal years 2017, 2018 and 2019, execute a letter of intent to enter into that agreement subject to the approval of the Council of the City of Spruce Grove, and have the provisional agreement placed on the City Council agenda at the first available opportunity.  CARRIED
Implementation/Communication
N/A
Impacts
N/A
Attachments
No file(s) attached.

City Council and Committee of the Whole agendas and minutes are posted on the City of Spruce Grove website for information purposes only. These agendas may be changed at the discretion of Council by the addition or deletion of items. Anyone reviewing the draft agenda should do so on the understanding that it is subject to change by Council.

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