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RFD- 3299 Bylaws   Item #:   3. a.    
Committee of the Whole Meeting Agenda
Meeting Date: 05/22/2018  
Title:    Council Code of Conduct Bylaw - Goodwin
Department: Corporate Services  
Strategic Vision Element: This topic relates to all three of the City’s strategic vision elements contained in Council’s Strategic Plan Related Goal:

Request for Decision Summary
This report is intended to seek committee's input into proposed provisions  of council's code of conduct bylaw that is required under the Municipal Government Act.
Proposed Motion
That the report on the proposed provisions for the Council Code of Conduct Bylaw be received as information.
Recent amendments to the Municipal Government Act, R.S.A. 2000 c M-26 (MGA) included the requirement for a municipal council to establish a code of conduct for councillors by July 23, 2018. The intended outcomes of the code of conduct legislation are that municipally elected officials will conduct themselves in an appropriate manner, that all municipally elected officials within a municipality will be held accountable for their conduct, that councillor misconduct will be dealt with consistently within municipalities, and that code of conduct provisions are appropriately enforced.

The Code of Conduct for Elected Officials Regulation requires a municipality to establish a bylaw that, at minimum, includes the following topics:
               (a)          representing the municipality;
               (b)          communicating on behalf of the municipality;
               (c)           respecting the decision-making process;
               (d)          adherence to policies, procedures and bylaws;
               (e)          respectful interactions with councillors, staff, the public and others;
               (f)           confidential information;
               (g)          conflicts of interest;
               (h)          improper use of influence;
               (i)            use of municipal assets and services;
               (j)            orientation and other training attendance.

Additionally, Codes must:
  1. adopt a complaint system outlining who can make complaints, the method by which complaints can be made, the process to determine a complaint’s validity, and the process to determine how sanctions will be imposed for valid complaints;
  2. incorporate by reference any matter required in the Code that is addressed or included in another bylaw; and
  3. include a provision for the review of the Code and any bylaws incorporated by reference at least once every four years from the date the Code was passed.
A discussion guide was circulated to Council and senior administration seeking input on the various options provided to address the requirements for the bylaw as set out in the regulations. The results identified a clear direction on a majority of the topics which have been transposed into a working draft bylaw document and is attached for review and input. 

Council requested further clarification and discussion on the following topics:
  1. Communicating on behalf of the municipality - Councillors speaking as individuals and using social media;
  2. Respecting the decision making process - working with boards and committees;
  3. Confidentiality and information management - need to know access and information management;
  4. Conflict of interest - accepting gifts; and
  5. Complaint and investigation process.
A more detailed background report has been prepared on these topic areas to facilitate discussion and seek Committee's input. The results will be entered into the draft bylaw and will return to Council for first and second reading at Council's regular meeting on June 25, 2018. 

A discussion guide was prepared seeking input from Council and senior administration on potential provisions and direction for the bylaw.  
The input provided by Committee will be used to develop the exact wording and direction for the bylaw which will be brought forward for first and second readings on June 25, 2018.
Council's Code of Conduct bylaw will be a reflection of their stated values and operating principles and a tool to demonstrate accountability and transparency to the public.

Working Draft - Council Code of Conduct Bylaw
Code of Conduct Bylaw - Discussion Guide Report

City Council and Committee of the Whole agendas and minutes are posted on the City of Spruce Grove website for information purposes only. These agendas may be changed at the discretion of Council by the addition or deletion of items. Anyone reviewing the draft agenda should do so on the understanding that it is subject to change by Council.

All attachments are in PDF format, and require the Adobe Acrobat Reader plug-in for viewing.

Audio from the most recent City Council and Committee of the Whole meetings are available via podcast on the City of Spruce Grove website.

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