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RFD- 3009 Business Items   Item #   11. b.    
Regular Council Meeting Agenda
Meeting Date: 05/08/2017  
Title:    Spruce Grove Specialized Transit Service - Wolanski
Department: Community & Protective Services  
Strategic Vision Element: Where People Choose to Live - A dynamic city with an exceptional quality of life Related Goal: Citizens consistently express high levels of satisfaction with municipal services.

Request for Decision Summary
Spruce Grove Specialized Transit Board has indicated their desire to dissolve and turn over operations to the City.  Administration is presenting information in response to this notification.

Proposed Motion
That administration be directed to work with the Board of the Spruce Grove Specialized Transit Service in regards to their request to dissolve and bring a report back to Council with recommendations with the aim of continuing as presently outlined in the Articles of Association and Memorandum of Agreement.
Following a recent Board Meeting, administration was informed by the Spruce Grove Specialized Transit Service (STS) of their desire to dissolve the Board and turn over operations of the service to the City.  A letter was received confirming this on April 10, 2017.  Several meetings were held to discuss the letter, options, and the proper process.

For clarity, the Board itself cannot dissolve on its own.  Certainly, members can resign from the Board; however, the decision to allow for a dissolution lies with Council.  The Articles of Association indicate that "Subject to the prior approval of Council, the Company shall be wound up voluntarily whenever a Special Resolution is passed by the Members requiring the Company to be so wound up."  As such, whether or not there is a board is at the discretion of Council.

Administration is not recommending approval of the request as there has been little time for consideration of options to be fully vetted and discussed.  The proposed motion allows administration to work with STS in determining what may be possible moving forward.  Recommendations/options would be brought back to Council for consideration.  

Administration believes that the Board and the current structure has tremendous value and that the intent would be to find a way in which the service could continue as is currently in place.
Approving the request to dissolve at this time would most likely impact the service in a significant way until such time as administration is able to work through all of the logistics.  Options will be explored and brought back for consideration as soon as possible.
Administration has been discussing the issues at length with both the Board and staff with STS.  Options are already being explored and contingencies in place for continued exceptional service.  Further discussions with STS will obviously take place in order to move forward with solutions as quickly as possible.
No impacts at this time as the proposed motion allows for the status quo until options and recommendations are explored.
STS Letter

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