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RFD- 3491 Business Items   Item #   10. a.    
Regular Council Meeting Agenda
Meeting Date: 02/25/2019  
Title:    Arena Complex/Event Centre - Next Steps - Walker
Department: Economic & Business Development  
Strategic Vision Element: This topic relates to all three of the City’s strategic vision elements contained in Council’s Strategic Plan Related Goal: High quality leisure, recreational, commercial and social infrastructure and amenities that meet the interests and needs of the greater community are in place and conveniently accessible.

Information
Request for Decision Summary
This presents some additional information, analysis and clarifications as follow-up to the presentation made to Council on January 14, 2019 by Sierra Planning on options for the Arena Complex/Event Centre and sets out the recommended next steps for the project review process.    

Proposed Motion
That the Clarification of Key Items Memorandum on the Arena Complex/Event Centre Business Case Report from Sierra Planning be accepted as information and that the recommended next steps including a public participation process be approved as presented. 

Background/Analysis
A presentation was made to Council in January 14, 2019 by Sierra Planning on the Business Case Analysis for an Arena Complex/Event Centre in Spruce Grove.  The report followed the terms of reference approved by Council on May 14, 2019 and considered three options: 
  • a twin pad arena with seating for 500 per pad; 
  • a spectator pad with 2,500 seats and a community ice pad with 250 seats; and 
  • an event centre configuration with 3,500 seats and a community ice pad with 250 seats. 

The presentation was received for information.  From the discussion which occurred, the consultant has followed-up by providing additional clarification, information and analysis on several issues. These are provided in the attached memorandum from Sierra Planning as Schedule 1.  This information will also be added to the final report.  Jon Hack from Sierra Planning and Rick Kozuback from International Coliseum Company will be present to provide any additional clarification. 

As part of the January 14, 2019 presentation, it was also indicated that Administration would return to Council with recommended next steps on a public consultation process and information gathering.  These recommended steps are set out in the attached plan for Council consideration as Schedule 2.  
Options/Alternatives
N/A
Consultation/Engagement
The recommendation is to retain a public relations consultant to design, coordinate and manage a public participation process for the proposed Arena Complex/Event Centre.   
Implementation/Communication
The consultant will complete the public participation process by June 30, 2019 with presentation of the results to Council at its August 12, 2019 meeting.   
Impacts
The public consultation contract and additional work will be funded from the $255,000 grant received from the Alberta Government under the Coal Community Transition Fund grant.  The expected cost of the public participation process is up to $50,000.  
Attachments
Arena Complex/Event Centre Business Case - Additional Information Memorandum
Arena Complex/Event Centre Business Plan - Next Steps

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