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RFD- 3445 Business Items   Item #   10. a.    
Regular Council Meeting Agenda
Meeting Date: 11/13/2018  
Title:    Annexation Negotiation Protocols - Levasseur
Department: Planning & Infrastructure  
Strategic Vision Element: This topic relates to all three of the City’s strategic vision elements contained in Council’s Strategic Plan Related Goal: n/a

Request for Decision Summary
The purpose of this report is to seek Council's ratification of the Annexation Negotiation Protocols to be followed during the annexation negotiations between the City of Spruce Grove and Parkland County.  The goal of the annexation negotiations is to achieve a mutually agreed, collaborative annexation application that meets the strategic interests of both the City of Spruce Grove and Parkland County to the greatest extent possible.

Proposed Motion
That the Annexation Negotiation Protocols be ratified as presented.
The first annexation negotiation meeting between the City and Parkland County took place on October 24, 2018.  The two negotiating teams, made up of members of the respective councils and senior administrations, with the assistance of the facilitator Bill Sutherland, drafted a set of annexation negotiation protocols.  The purpose for these negotiation protocols is to set out the rules that will guide the negotiations.

The Protocols (Attachment #1) provide specific details related to form, including team membership, what would constitute a quorum and the role of administration, and to function, including agendas, role of facilitator, schedule, record keeping and sharing costs.  Other important components of the Protocols relate specifically to the conversations and include the expectation for respectful discussion and behaviour, the use of caucusing, and the definition of consensus, confidentiality and access to information. The Protocols also outline the use of mutually agreed key messages to communicate with the media and the public.

One of the outcomes from the initial Annexation Negotiations Meeting on October 24, 2018 is to have each municipality provide support for these annexation negotiation protocols by way of ratification by Council at their respective council meetings on November 13, 2018.
By having the negotiation protocols clearly defined, it will assist both municipalities to negotiate in good faith without uncertainties related to details around form, process and expectations. 
Annexation Negotiation Protocols

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