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RFD- 3444 Business Items   Item #   10. c.    
Regular Council Meeting Agenda
Meeting Date: 11/13/2018  
Title:    2019 Council Remuneration Task Force - Pungur Buick
Department: Corporate Services  
Strategic Vision Element: This topic relates to all three of the City’s strategic vision elements contained in Council’s Strategic Plan Related Goal:

Request for Decision Summary
As per the Council Remuneration Policy, the creation of a council remuneration review task force is being brought to Council for approval along with a detailed terms of reference. The task force will review Council remuneration for the 2021 to 2025 term as well as, for the existing term, the impact of the federal government's change to municipally elected officials taxable income and the consideration of the creation of a parental leave bylaw for Council. Recommendations will be brought to Council for review once the work of the task force is complete.

Proposed Motion
That a task force be struck to review Council remuneration and that the terms of reference for this task force be approved as presented.

A review of council remuneration takes place once per term as stipulated in the Council Remuneration Policy (attached). Current practice is for Council to strike a resident task force at the mid-point of the Council term, provide a scope of work through a terms of reference and identify a member of administration to support the task force in their work. The Task Force determines, with support from administration, the most appropriate method by which to meet the requirements of the terms of reference and report recommendations to Council. This can include surveying other municipalities, reviewing relevant legislation, speaking with subject matter experts, and engaging stakeholders.

The Terms of Reference for the 2019 Council Remuneration Task Force (attached) sets out the composition of the task force, logistics surrounding its meetings as well as the scope of the review. It is attached for Council's review and input.

Highlights of the Terms of Reference include:
  • The task force will be comprised of three to five public members who reside in Spruce Grove and meet the eligibility requirements of an elector as stipulated in the Local Authorities Election Act. They must be 18 years of age or older, a Canadian Citizen, have lived in Alberta for the last six months and currently live within the municipal boundary of the City of Spruce Grove.
  • The City Clerk's Office will provide support to the task force and the City Clerk, or designate will assume the role of staff advisor.
  • It is intended that the task force will provide a report to Council in the form of advice and recommendations no later than the last regularly scheduled Council meeting in June 2019.
  • The scope of the review is as follows:

For the 2021 to 2025 Council term
  • Mayor and Councillor Remuneration
  • Mayor and Councillor Honorarium and when they are applicable
  • Benefits provided to Mayor and Councillors
  • Allowances and other provisions such as technology, travel and subsistence
  • When it is appropriate to provide honouraria

For the current term of Council
  • Review the impact of the change to municipally elected official taxable income
  • Review the provision and implementation of parental leave benefits for Councillors
Council may direct Administration to alter the terms of reference.
The terms of reference have been drafted based on initial discussions with Committee of the Whole at its September 17, 2018 meeting. Committee also reviewed the detailed draft Terms of Reference at its meeting on October 15, 2018.
The City Clerk's Office will commence recruitment in partnership with Corporate Communications. A call for task force members will be made in the newspaper and through the city's website as well as social media once Council has approved the terms of reference.

A list of recommended appointees will be brought to Council for formal appointment to the task force once recruitment has been completed.
The Council Remuneration Task Force is an independent body comprised of city electors that will present Council with a report and recommendations on the future of Council remuneration and benefits as set out in the terms of reference. It is Council's prerogative to review those recommendations and either approve them or set them aside.

The Task Force will be disbanded by resolution of Council once they have completed the work stipulated in the Terms of Reference and presented their report to Council. 

Fiscal Impact
Financial Implications:
Funds to support the operations of the Task Force, as indicated in the Task Force Policy (attached), have been provided for in the status quo budget. 
Policy 5,016 Council Remuneration
Terms of Reference - Council Remuneration Task Force
Task Force Policy

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