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RFD- 3441 Public Delegations   Item #   5. b.    
Regular Council Meeting Agenda
Meeting Date: 11/26/2018  
Title:    City Centre Business Association Annual Report - Walker
Department: Economic & Business Development  
Strategic Vision Element: This topic relates to all three of the City’s strategic vision elements contained in Council’s Strategic Plan Related Goal: Spruce Grove has a robust, growing economic base that generates balanced revenues to support the City’s high standards for services and programs.

Information
Request for Decision Summary
 
City Centre Business Improvement Bylaw C-966-16 requires that the City Centre Business Association submit an annual report on the activity of the Association, audited financial statements, a proposed budget and slate of Directors for approval by Council. 
Proposed Motion
That the Annual Report, the 2017 Audited Financial Statements, the proposed 2019 Budget and Slate of Directors submitted by the City Centre Business Association be approved as presented. 
Background/Analysis
City Council approved the establishment of the City Centre Business Improvement Area (BIA) in August 2016 for the purpose of promoting the revitalization and redevelopment of the Spruce Grove city center.  The Bylaw (C-966-16) further provided for the establishment of the City Centre Business Association as the Board for the BIA including the corporate bylaws under which the Board will operate.  Under Section 13.1, the Board is required to submit to Council an Annual Report of the Association's activities together with an audited financial statement.  Further under Sections 7.2 and 11.6, the Board is required to hold Annual General Meetings for the purpose of electing Directors and presenting a budget for the calendar year which are then submitted to City Council for approval.  The 2018 Annual General Meeting was held on October 23, 2018.  A Compliance Letter (attached) was subsequently forwarded to Mayor and Council confirming that an Annual General Meeting was held and conveying a proposed slate of Directors and 2019 budget. 

Also attached is the Annual Report on the activities of the CCBA and the 2017 Audited Financial Statements.  Going forward, Council can anticipate seeing the annual returns in the First Quarter of each year for the previous year. This will allow the BIA to bring forward the audited financial statements and reporting on the annual activity before the tax bylaw and tax rate bylaw are considered by Council.  

Part of the annual budget is funded by a Business Improvement Levy on businesses located in the BIA zone.  The amount of the levy requested for 2019 by the City Centre Business Association is $32,000.  This is the same amount as 2018 which amounted to a flat rate of $200 per business.  The assessment data to set the 2019 levy will not be available until after February 2019.  The RFDs for the BIA tax bylaw and BIA tax rate bylaw will provide this background for the new levy.  
 
 
Options/Alternatives
Not applicable.
Consultation/Engagement
City Administration continues to work closely with the City Centre Business Association to develop a plan and process for moving forward in the revitalization of the BIA zone.  This includes the preparation of a City Centre  Area Redevelopment Plan (ARP) which was presented in draft form to the Committee of the Whole on October 15, 2018.  The Area Redevelopment Plan will be brought back to City Council for approval at a subsequent date.  

Under Section 12(1) of the Business Improvement Area Regulation (Alberta Regulation 93/2016), the municipality is responsible to mail a notice to every business in the Area whose operator is a taxpayer of the date and location of the Council meeting at which the proposed budget will be considered.  This notice has been provided as required.  

The City Centre Business Association (CCBA) is coming as a delegation to speak to the submission of their slate of Directors and proposed 2019 budget as presented at their Annual General Meeting on October 23, 2018. 
Implementation/Communication
Notice of the proposed budget coming before Council was sent to all businesses within the Area as per the requirements in the Business Improvement Area Regulation.  The City Centre Business Association will be coming as a delegation to Council to speak to their submission.  

Councillor Erin Stevenson has been appointed by City Council as its representative on the City Centre Business Association Board and has full voting rights.
Impacts
The City Centre Business Association (CCBA) has sponsored a number of successful and high profile events intended to draw residents to the city centre.  Their signature events include, the Winter Fest Street Hockey Tournament in February; four public markets in the summer which drew 2,000-4,500 people per market; Fall Fest at Grove Plaza in October; and a family New Years Eve event with fireworks in Central Park. In addition, there are a number of other spontaneous events that are now taking place throughout the year as a result.

All of these events are driving interest and activity in the downtown core which, is starting to have an impact on business.  The City Centre Area Redevelopment Plan will build on this by involving businesses in helping to shape the future of the area.  We are starting to see redevelopment on McLeod Avenue (McQueen Building) and First Avenue (future Main Street Law building).  A number of new businesses have opened up in the area bringing new employees, customers and activity.  
Attachments
CCBA 2018 Compliance Letter
CCBA Audited 2017 Financials
CCBA 2018 Annual Report
CCBA 2018 Annual Report Presentation

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