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RFD- 3116 Business Items   Item #   10. a.    
Regular Council Meeting Agenda
Meeting Date: 10/10/2017  
Title:    Appointment of External Auditor - Goodwin
Department: Corporate Services  
Strategic Vision Element: This topic relates to all three of the City’s strategic vision elements contained in Council’s Strategic Plan Related Goal: n/a

Request for Decision Summary
To appoint external auditors for the City of Spruce Grove.

Proposed Motion
That KPMG LLP be appointed as the external auditors for the City of Spruce Grove for the 2017 fiscal year.
Auditors are appointed by Council to provide assurance over management's preparation of the annual consolidated financial statements.  The appointment of an external auditor is a decision that should be made independently of Administration.

KPMG LLP is a national firm of chartered accountants with vast experience in municipal audits, particularly with larger municipalities.  KPMG personnel are industry leaders in understanding and implementing municipal accounting standards.  The partner responsible for the City's audit is a member of KPMG's National Public Sector network.

KPMG has audited the City's financial statements for over 15 years, and have established a positive working relationship with both Council and City staff during that time.  This continuity has also allowed KPMG to gain knowledge and understanding of the City's operations and areas of audit risk.

Planning for the 2017 audit will begin in early fall.  As a result of the established working relationship and KPMG's demonstrated knowledge of both the City's operations and municipal accounting standards, awarding this contract through sole sourcing methods has been considered acceptable.  Administration will prepare a request for proposal in 2018 to award a longer term contract for audit services.
Council directs Administration to prepare a request for proposal for audit services and appoints an auditor at a later date, based on proposals received.
The auditors will beginning planning work on the 2017 financial statements in the fall of 2017 with the audit field work commencing in early 2018.  The audited financial statements will be presented to Council for approval in April.
Upon appointment by Council, the City will enter into a written engagement with KPMG for the 2017 fiscal year.
The estimated audit fees are $68,700 which is within the anticipated 2018 status quo budget.
No file(s) attached.

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