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RFD- 3810 Bylaws   Item #   10. e.    
Regular Council Meeting Agenda
Meeting Date: 01/13/2020  
Title:    C-1098-19 - Third Reading - Community Road Safety Advisory Committee Bylaw - Wolanski
Department: Community & Protective Services  
Strategic Vision Element: Where People Choose to Live - A dynamic city with an exceptional quality of life Related Goal: Citizens feel safe within their communities.

Information
Request for Decision Summary
At the March 25, 2019 Council meeting, Administration presented various recommendations on Automated Traffic Enforcement continuing to be one of the tools used to achieve traffic safety in the community. Council approved a recommendation for Administration to develop an advisory committee, with public participation, related to Automated Traffic Enforcement and bring forward an associated terms of reference for Council's consideration prior to December 31, 2019.

At the November 18, 2019 Committee of the Whole meeting, Council provided feedback to develop a Council Committee which is required to be established by bylaw.  First and Second Reading were completed on December 9, 2019

Proposed Motion
That third reading be given to Bylaw C-1098-19 Community Road Safety Advisory Committee Bylaw.

Background/Analysis
The purpose of the Community Road Safety Advisory Committee is to provide a community perspective on road safety, promote public awareness and education for road safety initiatives and programs, with an aim to enhance community participation and cooperation.  The intent of the original discussion and recommendation back in March of 2019, was to have some form of public participation on an advisory committee to increase awareness and understanding from both the public and administration as well as to promote increased transparency.

During the discussions in March of 2019, the original thought was around an advisory committee focused solely on Automated Traffic Enforcement (ATE). An inter-departmental team was established to work through a proposed terms of reference. The team quickly realized that an expanded focus related to all traffic safety would be more appropriate. ATE is simply one "tool in the toolbox" the City has in regards to road safety and having public input into other areas was seen as highly beneficial. When looking at other municipal examples, this was also evident.
Options/Alternatives
At the November 18, 2019 Committee of the Whole meeting, Administration recommended an administrative committee with public representation but no Council members appointed; however, also presented an option for a Council Committee.  Based on the feedback provided, Administration is bringing forward for first and second reading a bylaw for the establishment of a Council Committee. A Council Committee must be established by Bylaw, and its business must be held in public, subject to the requirements of the Freedom of Information and Protection of Privacy Act. 

First and second reading were completed on December 9, 2019 with no requested edits to the Bylaw. 
Consultation/Engagement
A working group was established with representation from Engineering, the City Clerk's Office, Communications, Protective Services, and the RCMP.  This will be disbanded following the approval of the Bylaw and establishment of the committee.
Implementation/Communication
Recruitment has commenced but will not be finalized until after approval of the Bylaw.  Administration will interview candidates and make recommendations to Council for appointment similar to the process followed for the 2019 Council Remuneration Task Force. 

It is anticipated that the Committee will meet early in 2020 to establish its work plan.  Administration will provide support at the first meeting in terms of education on policies/procedures, meeting schedules, clarity on roles/responsibilities and City processes (i.e. Corporate Plan, Request for Decision's at Council meetings), and other relevant information. 
 
Impacts
The original intent of having public members on some sort of committee related to traffic safety in the interest of education, transparency, and engagement will be achieved with the establishment of the Committee.  It is anticipated that 2020 will be a year of developing increased knowledge and understanding and formulating initial recommendations.  The impacts resulting from possible recommendations likely won't be realized until late in 2020 or into 2021 depending on timing, "Reframe 2020", and Corporate Plan processes.    
Attachments
C-1098-19 Community Road Safety Advisory Committee Bylaw

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