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RFD- 3761 Bylaws   Item #   10. g.    
Regular Council Meeting Agenda
Meeting Date: 01/13/2020  
Title:    C-1094-19 - First Reading - City Manager's Bylaw - Frostad
Department: Corporate Services  
Strategic Vision Element: n/a Related Goal: n/a

Information
Request for Decision Summary
 A change to Bylaw C-1075-19 - City Manager's Bylaw is requested to align the City Manager's threshold for acceptance of gifts with that of Council and Administration and to clarify the claims settlement authority delegated to the City Manager. 

Proposed Motion
That first reading be given to Bylaw C-1094-19 - City Manager's Bylaw. 
Background/Analysis
Acceptance of Gifts Threshold
Three separate pieces of legislation address the maximum value of gifts that may be accepted by Council, the City Manager, and City Employees. The Council Code of Conduct Bylaw sets Council’s threshold at $300, the City Manager’s Bylaw set’s the City Manager’s threshold at $200, and the administrative Employee Code of Conduct Policy sets City Employees' threshold at $300.

The proposed bylaw amendment will increase the maximum value for acceptance of gifts to $300 for the City Manager, which is consistent with that of Council and City Employees.
 
Claims Settlement Authority
The City is evolving its insurance and risk management program with the development of an enterprise risk management approach. Part of this entails considering appropriate authorities for the settlement of both insured and uninsured claims.

A review of various City Manager Bylaws across the country was undertaken to determine best practice for mid-sized cities with more robust insurance and risk programs. The proposed amendments to the City Manager’s Bylaw incorporate best practice and clarify the settlement authority being delegated to the City Manager. Specifically:
  • A definition of claim is added (section 2.3) to provide context to the delegated authority
  • Claims are separated into insured and uninsured as is the City Manager’s settlement authority with respect to each type (section 4.13). This supports the administrative function of claims management and recognizes the complexities within the distinct processes.
  • An annual report will be provided to Council with respect to claim activity where the settlement of which exceeds $100,000 (section 4.14).
  • Sections 4.3(m) and 4.3(q) are removed as they are addressed in the revisions discussed above.
     
It is important to note that the settlement authority threshold of $500,000 does not change; it is focused on uninsured claims where it would be most relevant.
Options/Alternatives
This item is for first reading only. Council may choose not to give consideration to this bylaw by defeating the motion for first reading.  
Consultation/Engagement
The proposed amendments were reviewed by Human Resources, Integrated Planning and Strategic Services and the Corporate Leadership Team. 
Implementation/Communication
n/a
Impacts
The proposed bylaw will allow for the City Manager to accept gifts of up to $300 in value and clarifies the claims settlement authority delegated to the City Manager, thereby ensuring the robustness of the City's insurance and risk program.
Attachments
Proposed C-1094-19 - City Manager Bylaw - Clean Copy
Proposed C-1094-19 - City Manager Bylaw - Redline

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